Wednesday, November 12, 2008

Keep your data "your" data

InfoCore's mission is to help you manage your data, keeping it well organized and easily accessible. But what about keeping your data safe and making sure that your data stays YOUR data and isn't either lost or even worse, stolen. The loss of data could have a huge impact on your company. Here are some quick tips that even the least techy person could do to make their data safe. 1. Make sure you back up your data.

There are two things to keep in mind when backing up your data. One is that you want to do it at a regular schedule. The second is that you would like your backups stored at a different location. Once such company, DataDepositBox makes instant online backups whenever your files change. Instead of scheduling your backups once at night, this service actively monitor the directories that you set and makes backups of the files that change as they change. Simply set it and forget it. You'll never have to worry about your backup again. The best part is, that you can retrieve these files from any computer with internet access and the files are stored office site at a secure location.

2. Install a firewall

Although this does sound scary, its really very easy to do these days. Most routers come with a firewall built in. Make sure that your cable or DSL modem is connected to an access point or a wireless router and not directly to your computer.

3. Update your anti-virus software

Make sure you pay for updates and select your virus software to automatically check for updates. Remember, those creating virus, ad-ware, mal-ware, and the such aren't taking breaks and neither can you. Installing your anti-virus software once and then not updating it just wont do these days. Make sure your anti-virus software comes with some kind of spy-ware/ad-ware scanning as well. These spy-ware program can be even more detrimentally than a virus as it most likely will leak your data instead of just destroying it.

4. Don't let your data just get up and walk away.

One of the most common types of data theft is from stolen laptops. Laptops are becoming more and more common and its scary how much data you probably keep on your laptop. After all, you need that data everywhere you go. If your laptop is stolen, that data is in the hands of someone else. One good feature is making sure your laptop is set up with a user login. It won't stop a good thief, but it will make your data more secure from just anyone happening upon your computer and taking a look at your data. When setting up a login and password, make sure your password is secure enough. Use a combination of letters and numbers and don't use your birth date. The use of the word "password" as your password also isn't as tricky as you might think!

Keeping your data securely "your" data is a constant task. By following these basic steps you will have a good start at protecting yourself against system crashes, corrupted files, or computer crimes.